Government Vehicles
HQ Vehicles for Official Use Only
"This is a reminder that the CFR 41 Subpart 101-38 states that NASA Headquarters
vehicles are to be used only for official government business. Official business does not include taking vehicles home, using a vehicle to drive to lunch from the HQ building (vehicles may be used to go to lunch when on travel), or for functions that are not officially sanctioned."
Questions or concerns should be directed to Clinton J. Green, 358-0825.
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Use of Government Vehicles for Travel
NASA's policy on use of government motor pool vehicles for local travel has changed. Employees may be authorized on their travel orders to use a government vehicle for travel and, under certain circumstances, take the vehicle home to commence the travel. Specifically, a vehicle may be taken home at the close of the working day preceding the start of the official travel and commence travel from their residences on the next day. Likewise, if employees are scheduled to return from travel after working hours, they may take the vehicle to their residences and return the vehicle to the motor pool the next regular working day.
This new policy applies only when the employee is using a government vehicle for official travel and the order authorizing official determines that there will be a significant savings in time. The traveler's residence location should also be located in the direction of the travel destination, e.g., an employee lives in Annapolis, Maryland, and will be traveling from NASA Headquarters to Wallops Island, Virginia. Another example would be when the travel time between the traveler's residence and temporary duty station is significantly shorter than travel time between the Center and the temporary duty station. Travelers taking a vehicle home must use it only for official government business.
Travel order authorizing officials must specify on the traveler's orders two elements in order to be issued a vehicle from the Goddard motor pool:
- Use of government vehicle is authorized; and
- Authorization to take vehicle to traveler's residence in connection with official travel due to significant savings in time.
Daily government vehicle reservations should be made through Ms Elena Weston, the Colonial Parking Manager. Reservations requiring the use of a government vehicle overnight, beyond the 200 mile limit and home to work also require the approval of the Headquarters Transportation Officer and must be made at least 24 hours in advance. A signed letter from the traveler stating dates and time of requirement, location of travel along with a copy of the traveler's orders must be faxed to the NASA Headquarters Transportation Officer, Clinton J. Green, 358-3090. Approvals are be based on availability.
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Vehicle Reservations
NASA HQ has a small pool of vehicles available for employees to use for performing official Government business. These vehicles are located in the HQ parking garage. Reservations can be made by contacting Ms. Elena Weston, the Colonial Parking Manager, 358-2415. Because these resources are limited and usage has been on the rise, vehicles will be dispatched on a first come, first serve basis. If you have reserved a vehicle and your needs change or are cancelled, please take a few minutes to contact Elena. If you do not pick up you vehicle at the reserved time, we may dispatch the vehicle to another employee.
Questions or concerns should be directed to Clinton J. Green, 358-0825.
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Refueling Government Vehicles
It is the user's responsibility to gas the government vehicles before returning them to the garage. A government credit card is provided for each vehicle assigned by Fleet Management.
To gas vehicles at the pump, please do the following:
- Enter credit card and remove
- Enter the mileage
- Enter I.D. number (Last 5 numbers of vehicle tag number)
- Return gas receipts to Colonial Parking Manager (garage)
Please factor this into your trips because you would not want to be the person who has scheduled the car next and it doesn't have enough gas.
If you have any questions, contact John L. Pettit, Code CO, 358-0009.
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National Highway Traffic Safety Administration Warning
for 15 Passenger Vans
NASA Headquarters currently has a 15 passenger van among its fleet.
This caution from the Department of Transportation's National Highway
Traffic Safety Administration is for all employees with future intentions
of utilizing this vehicle.
On April 15, 2002, The National Highway Traffic Safety Administration
reissued a cautionary warning to users of 15-passenger vans because
of an increased rollover risk under certain conditions. For additional
information, see www.nhtsa.dot.gov/nhtsa/announce/press/pressdisplay.cfm?year=2002&filename=pr27-02.html
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Safety Notice on Use of Wireless Phones
NASA's number one core value is "safety." In order to be
proactive in the prevention of needless risk to, or loss of life or
damage to property, the following policy regarding the use of hand-held
wireless phones is effective immediately:
The use of hand-held wireless (cellular) phones is prohibited by
NASA employees when driving motor vehicles owned, leased, or rented
by the Federal Government.
Employees are further reminded that they are expected to comply with
all State and local laws of the jurisdiction in which they are operating
a motor vehicle owned, leased, or rented by the Federal Government.
This is an interim policy change announcement. It will be codified in
a subsequent change to NPG 8715.3, NASA Safety Manual.
CFR Title 32.25 (v) (3). Driver distractions. Vehicle operators on a DOD Installation and operators
of Government owned vehicles shall not use cell phones unless the vehicle is safely parked or unless
they are using a hends-free device. The wearing of any other portable headphones, earphones, or
other listening devices (except for hand-free cellular phones) while operating a motor vheicle is
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Tobacco Products Prohibited
The use of all tobacco products, smoked or smokeless, is prohibited in NASA HQ GSA motorpool vehicles as well as those vehicles that are permanently assigned. There is a cost associated with cleaning or repairing vehicles with tobacco odors, residue, or damage resulting from tobacco use. For more information, contact the HQ Transportation Officer, Clinton J. Green, 358-0825.
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Colonial Parking Garage Manager:
Elena Weston, 358-2415
HQ Transportation Officer:
Clinton J. Green, 358-0825
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